Venue Finding for
Event Organisers

You already know what your event needs to achieve. We find the right venues
so you can do it with less stress, less admin and shortlists you can trust.

Search platforms give you options.
Function Fixers gives you suitable answers.

Send Us Your Brief

THE PROBLEM

Finding the right venue takes more time than it should.

You’re under pressure to deliver an exceptional event, but finding venues that truly fit your brief is harder than it looks. Tight deadlines, too many options, limited availability and hidden risks can slow you down…

Time Pressure

Too little time to search, compare and follow up.

Budget Accountability

You need the best value without surprises

Delegate Experience

The venue shapes engagement and satisfaction.

Logistics & Location

Complex travel, access and AV requirements

A More Practical Way to Find Venues

Most venue platforms give you a long list of options to filter yourself. That means more time, more emails, and more uncertainty about whether any of it will actually work for your event. We do the heavy lifting so you can focus on the big picture. Our service is free, impartial and built around you.

Expert
Venue Matching

With 35+ years of industry experience, our team will help find the perfect venue for your event, every time, completely free.

We Handle
All the Hard Work

We take care of the entire venue search, outreach and comparisons for you, saving you hours of research.

100% Independent
Shortlists You Can Trust.

As an independent venue-finding agency, our recommendations are completely impartial, focused solely on what’s best for you.

We Negotiate the
Best Deals for You

We negotiate hard on your behalf to secure exclusive rates and unbeatable value – deals you won’t find anywhere else.

Some of our many venues

Conference Venues

Awards Ceremony Venues

Product Launch Venues

Exhibition Venues

Corporate Party Venues

SEE ALL VENUES

How Our Venue Finding Service Works

Step 1.
Tell Us About Your Event

Share your requirements in a quick form or call:

Event type
Location
Budget
Guest numbers

The more detail you give, the better we can match you.

Step 2.
We Find & Shortlist the Best Venues

Our experts search hundreds of venues and handpick the best options for you. You’ll receive:

A tailored shortlist (usually 3–5 venues)
Full details, pricing & availability
Honest recommendations

No endless searching, we do the hard work.

Step 3.
Compare, Visit & Refine

We help you narrow down your options:

Arrange viewings (in-person or virtual)
Answer questions
Refine based on feedback

Think of us as your venue expert, not just a list provider.

Step 4.
Secure the Best Deal & Book

Once you’ve chosen:

We negotiate the best rates
Handle the booking process
Stay involved if you need support

Our service is completely free, and often saves you money.

Start Your Venue Search Today

What Our Clients Think Of Us

     
 
 
      Posted on Google  
   
   Neil Ormondroyd 
 45 days ago
 
 
 Trustindex verifies that the original source of the review is Google. As someone who often acts on behalf of venues promoting themselves to venue finding agents, I have found Function Fixers to be a pleasure to work with. Function Fixers consistently share enquiries which are relevant to the venue and always present enquires in a detailed, succinct brief. Function Fixers always look to do their best for venues with their willingness to consistently write promotional articles highlighting the importance choosing the right venue has on the success of any event.
  
 
     Posted on Google  
   
   Robert Mitchell 
 47 days ago
 
 
 Trustindex verifies that the original source of the review is Google. We've had the pleasure of working with Function Fixers for many years and have always found them to be a trusted and valued partner. Their team takes the time to really understand our venues, our unique experiences, and what makes each space special. They keep themselves up to date with any changes or new offerings, which means the enquiries and event briefs they send are always relevant and well considered. Communication is consistently excellent. The information they provide is accurate, responses are always prompt, and they make the booking process seamless for both our teams and our clients. They work in true partnership with Restaurant Associates, taking a collaborative approach that helps us deliver the best possible experience. What really sets Function Fixers apart is their willingness to share knowledge, industry insight, and expertise. They are proactive, professional, and genuinely invested in achieving successful outcomes for everyone involved. We would highly recommend Function Fixers to anyone looking for a venue-finding partner who is knowledgeable, responsive, and committed to delivering exceptional service.
  
 
     Posted on Google  
   
   Victoria Webb 
 47 days ago
 
 
 Trustindex verifies that the original source of the review is Google. As a venue we've worked with Function Fixers for a number of years and they've always been a pleasure to work with. The team send well-qualified briefs with all the information we need, which makes it much easier to respond quickly and put together the right proposal for their  client. They're also great at keeping in touch throughout the enquiry process. Communication is always friendly and straightforward, and you genuinely feel like they're working with you rather than just sending enquiries out and hoping for the best. From a venue perspective, it's great to work with an agency that understands the importance of building good relationships with its venue partners.
  
 
     Posted on Google  
   
   Viv Woodley 
 72 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Chen was very helpful & responsive, speedily finding me several suitable options
  
 
     Posted on Google  
   
   Ben Rhodes 
 94 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Chen has gone absolutely above and beyond for us to find suitable venues on numerous times and at the last minute.  Thank you Chen and everyone at Function Fixers!
  
 
     Posted on Google  
   
   Zoe Hassell 
 108 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Really good service - we've been impressed with the speed and helpful staff giving us options that we wouldn't have considered if searching ourselves. They're always really responsive. Thanks!
  
 
     Posted on Google  
   
   Roxie Warder 
 114 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Chen Oon went above and beyond in a speedy manner to help with some great venue options last minute for a project
  
 
     Posted on Google  
   
   Tina 
 123 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Heather's support throughout the process was outstanding — responsive, detail-oriented, and incredibly helpful at every stage. She understood my event requirements and consistently provided suitable options quickly. Her professionalism, efficiency, and proactive communication made a real difference to the success of our planning, and it was a pleasure to work with Heather. I wouldn’t hesitate to recommend their services to others.
  
 
     Posted on Google  
   
   Emma Nilsson Delew 
 123 days ago
 
 
 Trustindex verifies that the original source of the review is Google. We've used Function Fixers for three years now, and Chen has been successful in finding us a venue each time that fits our spec and budget. Highly recommend!
  
 
     Posted on Google  
   
   Saed 
 132 days ago
 
 
 Trustindex verifies that the original source of the review is Google. I wish I can give chen 10 stars instead of 5, she went far and beyond to find me the best posssible venue, highly recommended.

CASE STUDY

120 Delegate Client Conference – London

The Brief

A central London venue with capacity for 120 delegates for a conference, breakout spaces for four parallel sessions and dinner in the same building.

The Challenge

A tight six-week lead time, limited hours to assess venues that looked right on paper but didn’t always work in practice.

How We Helped

Delivered a shortlist of venues that met all needs technical and logistical needs within 48 hours The perfect venue secured 3 weeks ahead of schedule and under budget.

Frequently Asked Questions

Can you work from a detailed event brief?

Yes, and a detailed brief is where we do our best work. The more we know about the event, the more accurately we can assess venues against it rather than just against the headline numbers. A useful brief covers the format and flow of the day (plenary, breakouts, panels, networking, sit-down dinner), the delegate profile and how they’ll move through the space, AV and production requirements, catering preferences, accessibility needs, and any constraints around budget, branding, or location. If you don’t have a formal brief written up yet, we can work from a conversation and build the detail together.

How do you assess suitability beyond location and capacity?

Capacity and location are where venue searches usually start, but they’re rarely where decisions are actually made.

We assess against the factors that decide whether the day runs smoothly: ceiling height and natural light for full-day sessions, genuine breakout rooms (not partitioned corners of the main space), AV capability and rigging points for production-heavy events, layout flexibility for room turnarounds, catering quality and service style, accessibility and step-free routes, transport links for delegate arrival, and the operational experience of the in-house events team.

We also consider the less measurable things: whether the venue’s character actually fits the event’s purpose, and whether delegates will arrive feeling the day is taken seriously.

Can you help compare venues?

Yes. Every shortlist arrives with our reasoning for each option, so you can see why a venue made the list and what trade-offs sit behind it. For larger or more complex events, we can put together a side-by-side comparison covering capacity, layout, catering, AV, and pricing, alongside notes on the operational fit. If you’re presenting venue options to a wider stakeholder group (a board, a client, an internal events committee), we can format the comparison so it’s ready to share without further work on your side.

Can you support urgent venue sourcing?

Yes. Tight lead times are common in corporate events, and we’re set up to handle them. Most shortlists are with you within 24 hours of receiving a brief, and we can turn around urgent enquiries faster when the situation calls for it.

For very last-minute requirements (a venue falling through, a sudden change of plans, a board meeting that needs to land somewhere by next week), we’ll prioritise venues with confirmed availability and a track record of accommodating short notice. The shortlist may be smaller, but every option will be genuinely workable rather than theoretically possible.

Do you offer ongoing support?

Yes. A lot of our work is with event organisers managing a programme of events across the year rather than one-off projects. We build up a working knowledge of how your events run, what your delegates respond to, and which venues have delivered well in the past, which makes each subsequent shortlist sharper and faster. Whether you’re running quarterly conferences, a recurring awards programme, or a year-round calendar of client hospitality, we can support each event as it comes up without needing to start from scratch every time.

How is this different from searching myself?

Search platforms and venue directories give you a long list of options that meet a few headline criteria, and leave the assessment to you. That means hours of phone calls, site visit requests, capacity confirmations, and back-and-forth on availability before you can even start comparing. We do that work first. By the time you see a shortlist, every venue on it has been assessed against your full brief, checked for availability, and pre-qualified for the practical details that decide whether the event actually works. The difference is where the time gets spent: on filtering, or on deciding.

Is there a cost for using Function Fixers?

No. Our service is free to event organisers. We’re paid a commission by the venue when a booking is confirmed, which is a standard model in venue finding and doesn’t add to your costs (venues quote the same rates whether you book through us or directly). It also means we’re only paid when we find you somewhere that works, so we have no incentive to push a venue that doesn’t fit. If a shortlist isn’t right, we’d rather rework it than place a booking that won’t deliver.

What should I include in my brief?

The most useful briefs cover: event date or date range, delegate numbers (and whether that figure is firm or estimated), location preferences or constraints, format and flow of the day, AV and layout requirements, catering preferences, any accessibility considerations, and budget guidance (a range is fine if a fixed figure isn’t set). If branding, sustainability credentials, or specific facilities (parking, accommodation on site, outdoor space) matter for this event, include those too.

Knowledge Hub

Best New Event Venues for 2027

September 15, 2026

Every year brings exciting new options for event organisers, and 2027 is shaping up to be no exception. From purpose-built conference centres to innovative meeting spaces and major regeneration projects,…

What Does a Venue Finder Do?

September 4, 2026

Direct answer: A venue finder searches for suitable event venues on your behalf, checking availability, comparing costs and facilities, negotiating rates and helping you choose the venue that best fits…

Why Are More Companies Choosing Sustainable Venues?

August 24, 2026

Direct answer: More companies are choosing sustainable venues because environmental responsibility is increasingly influencing corporate policies, procurement decisions and event planning. Businesses are looking beyond the venue itself and considering…

Fastest Growing UK Event Destinations: Cities You Should Be Watching

August 20, 2026

For many years, London has dominated the UK’s meetings and events industry. While the capital remains the country’s leading destination for conferences, exhibitions and corporate events, several regional cities are…

Booking Lead Time: How Far in Advance Should You Book?

August 14, 2026

Direct answer: For most corporate events, aim to start your venue search at least 3-6 months ahead. Large conferences, events requiring accommodation and events taking place on popular dates may…

How Corporate Event Planners Really Choose a Venue

August 10, 2026

Direct answer: Experienced corporate event planners choose venues by starting with the objectives of the event and then assessing capacity, location, budget, layout, accessibility, AV, catering and the overall delegate…

Planning a product launch or brand event?
See venue finding for marketing teams.

Need to source a venue quickly and confidently?
See venue finding for PAs.

Planning on behalf of a wider office team?
See venue finding for operations teams.

Planning an employee engagement day?
See venue finding for HR teams.

Not sure which venue is genuinely right?

Most people do not struggle because there are no venues. They struggle because there are too many options and not enough time to know which ones are genuinely right for the event. Tell us what you need, and we’ll help you get to a suitable shortlist faster.

Send Us Your Brief